A U T H O R G U I D E L I N E S
D-Lib Magazine publishes full articles, brief notices, conference reports, project briefings, opinions, letters, clippings, and pointers of broad interest about innovation and research in digital libraries. Full articles should:
- be of interest to a broad community (specialist literature should be published where specialists will see it), and
- reflect work that has been completed, rather than just beginning.
Articles should not have been published previously in another magazine or journal, nor been available in a final version on a publicly available web site.
D-Lib Magazine's editorial goals can be found in the June 1999 editorial, "What's in D-Lib Magazine?".
2. Matters of style
We prefer articles that are 1,500-5,000 words in length but in certain circumstances we accept articles of up to 10,000 words in length. They should be in English or accompanied by an English translation. We suggest that Conference Reports be 1,000-3,000 words in length. "In Brief" items should be a maximum length of 500 words. We have the following additional preferences:
- Articles, Conference Reports and Opinion pieces must include a 100-200 word abstract, without hyperlinks.
- Text should be in Microsoft Word or OpenOffice (and we will do the conversion to HTML for you). We can also work from an HTML file.
- The draft should list each author's full name, organizational affiliation, and email address in the heading, in the preferred order.
- Images may be .gif, .png, or .jpg files. They can be included in-line in the article, or as separate linked files. Images published in-line will be no more than 700 pixels wide. They may be submitted as separate files, or embedded in the draft, if the quality is sufficient.
- Hyperlinks to external sources are encouraged. URLs should be spelled out rather than embedded as links, either following the appropriate name/text or, if preferred, within the References section at the end of the file.
- References may be in any format the author chooses (e.g., MLA, Chicago, etc.); however, consistency in the use of punctuation and abbreviations, and the arrangement of author names and initials, is required. Use complete journal titles. Authors are encouraged to include DOI® names (Digital Object Identifier) for sources where appropriate.
- Each author must submit a brief (50-100 word) biographical sketch along with his or her manuscript. Submission of author photos as .jpg or .png files is optional but appreciated.
- We will add the magazine's standard header, closing, DOI® name and formatting.
3. Mechanics of submission
While we often receive completed manuscripts, we would prefer that you contact the editors at firstname.lastname@example.org before you finish writing so that we can determine whether the topic, style, and approach is appropriate for D-Lib Magazine.
We accept only electronic submissions. For any correspondence, keep in mind that the email@example.com email address receives a large amount of spam and email to that address is filtered. Prepare your message with a proper subject line, body and signature block.
- Articles can be sent to firstname.lastname@example.org as email attachments. Please include "D-Lib Article Submission" in the message subject line.
- Alternatively, you may put your file on a server from which we can transfer it.
4. Editorial Process
- Upon acceptance, articles are put on the magazine's production schedule for a month that is mutually acceptable to the authors and editors.
- D-Lib Magazine editors will read your submission and return it with suggested changes or comments.
- After the authors and editors have agreed on a final draft, the revised text will be formatted in HTML by D-Lib Magazine staff.
- The final HTML file will be saved in a second "printer-friendly" HTML file, formatted without banners, display margins, or encoding that prevents text from wrapping as needed to fit a printed page.
- Several days before the release date, the authors are sent a private URL at which they can review the final editorial and formatting changes.
- Authors will have a specified length of time to request final corrections or minor changes prior to the release of the magazine to the public.
- Once the issue has been released, only vital corrections or changes will be made to the file. These changes will be noted and dated at the end of the file.
All rights reside with the author(s). We will identify the author(s) as the copyright holder(s) unless specifically directed otherwise. D-Lib Magazine requires non-exclusive permission to disseminate and make the material available. Author(s) are responsible for clearing any rights prior to submitting materials to us. Should the author(s) decide to publish an article elsewhere at some future date, we ask the author(s) to notify us as a courtesy, and if possible, to include language indicating that the material has previously appeared in D-Lib Magazine, and in which issue.
6. Final Note
The above guidelines are suggestions only, and they are open for further dialogue. The most important thing is to write the article you want to write in the way that you want it to appear!